LineNow
QuickBooksQuickBooks for finance teams
Keep supplier orders, replies, and receipts together before creating a QuickBooks Online bill. Seven cases received, eight billed: give the bookkeeper the evidence to review the difference.
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Example · Packing supplies
7 of 10 cases received
One buyer. One purchasing story.
In this example, a small distributor orders ten cases of packing supplies at $44 each. Seven arrive, but eight are billed. The finance lead reviews the PO, receipt, and supplier invoice together to resolve the $44 difference.
A short delivery should reach the books with its context intact.Illustrative business and quantities.QuickBooks Online Plus and Advanced have native purchase orders and support adding part of a PO to a bill or expense. See QuickBooks’s native workflow ↗
LineNow organizes the supplier conversation and delivery evidence before the accounting handoff. Your team still reviews the bill, account mappings, tax, freight, and any differences.
A good fit when buyers and receivers work separately from the bookkeeper, and delivery differences need resolving before bills reach the accounts.
01Keep the purchasing context
Send the supplier PO and retain the conversation as quantities, prices, and delivery dates change. Purchasing context stays with the order.
The original request and later changes are traceable.
Packing supplies · PO 1048
02Review what arrived
Record partial deliveries and inspect differences. Keep receipt information and supporting documents with the purchasing workflow before the accounting handoff.
The delivery record explains the quantity received.
Packing supplies · PO 1048
Receipt value · $308
03Hand over to accounting
Review the supplier bill against the order and delivery record. Check the accounts, tax, freight, and any differences, then send the bill or vendor credit through your QuickBooks Online connection.
The bookkeeper can see the purchase, receipt, and bill together.
QuickBooks Online
Invoice review · PO 1048
Approved PO: 10 cases at $44 · This delivery: 8 cases due, 7 received
Fictional example · Packing supplies · PO 1048
Billed quantity8 cases
One billed case has no matching receipt.
Unit price$44 per case
Approved PO: 10 cases × $44 = $440.
Goods total$352
$352 billed − $308 of goods received.
Inside LineNow
The receiving workspace brings the order and what arrived together. Your team can review quantities and differences before the purchasing record moves to the next step.
Explore purchase order tracking →
Your first workflow review
For teams where the buyer, receiver, and bookkeeper need the same order and delivery context.
Choose a PO, its supplier invoice, a receipt with a quantity difference, and the accounts your bookkeeper uses.
Sample or redacted records are enough for the first conversation.
Review receipts, bill differences, tax, freight, and account mappings. Then test creating the reviewed QuickBooks Online bill with your bookkeeper.
Connection details
Connect the purchasing record to the accounts your bookkeeper uses.
Walk through your setup →Practical questions
Understand the setup, the handoffs, and what your team reviews along the way.
Walk through your own workflow
Bring a supplier order and a recent receipt. Review the QuickBooks mapping with the people who buy and the person who keeps the books.
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