What should restaurant inventory software track?

What you ordered, what arrived, and what a physical count found. LineNow connects those records by location. POS sales and recipe mappings estimate usage between counts; they do not replace a stocktake.

Can I track supplier price changes over time?

Yes. Review prices recorded against supplier purchases and compare changes for the same ingredient. Consistent item and pack mapping matters: a case-price change is not the same as a change in cost per pound.

How does the receiving checklist work?

Print the PO’s receiving checklist and scan its QR code. Take a photo of the invoice or upload the file. If everything arrived, choose Upload invoice & receive all; otherwise review the items individually. LineNow matches the document, updates supplier prices, and posts matching received quantities to inventory. Items needing attention are flagged for review.

How do printed count checklists connect to inventory?

Print a checklist for selected items at one location. Scan its QR code, enter physical quantities in packs or units, review, and apply the count. Receiving records what arrived; counting records what remains.

Where does recipe costing fit in this workflow?

Map ingredients and purchase packs to recipes to estimate ingredient cost per dish. A 0.2 lb portion at $4/lb costs $0.80 in ingredients. This excludes labor, rent, and other expenses and does not replace receiving or stock counts.

How does automated ordering work for restaurants?

Set par levels for each ingredient. LineNow uses sales, recipe usage, and current stock to flag reorder needs. Generate a purchase order grouped by supplier, check quantities and pack sizes, then review and send it. Sales-sync timing depends on the connected POS and its configuration.

Which POS systems does LineNow integrate with?

LineNow supports restaurant workflows with connections such as Toast, Square, and Clover. Sales and recipe mappings help estimate ingredient usage for purchasing. Supported data and updates vary by integration. Toast is read-only: it supplies menu and sales data rather than receiving stock updates from LineNow.

Does LineNow support multiple restaurant locations?

Yes. Keep each kitchen’s stock, par levels, suppliers, and purchase records distinct while buyers review purchasing and ingredient cost changes across the group. The core plan is billed per active business unit, so you can start with one restaurant and add locations.

Do I have to do weekly stocktakes for LineNow to be accurate?

LineNow estimates stock between counts using connected sales, recipes, and receiving. Physical counts and waste entries still matter: sales alone cannot establish actual spoilage, portioning, or unrecorded use. Count on a schedule appropriate to your ingredients and use the differences to investigate variance.

How is LineNow different from MarketMan or BlueCart?

Compare the steps your kitchen needs: capturing invoice prices, confirming received stock, applying physical counts, reviewing recipe costs, and planning supplier orders. Try those steps with your own pack sizes, POS, and location setup in each tool.

How is LineNow different from invoice-scanning tools like MarginEdge, Restoke, or FoodRazor?

Test the full path from the invoice to the next order. LineNow connects invoice prices and confirmed received quantities with ingredient stock, recipe costs, physical counts, and supplier purchasing. Confirming receipt records what arrived; physical counts record what remains after service.

What does the free trial include?

The core plan has a 90-day free trial with no credit card required, then costs $100/month per active business unit. Optional add-ons have separate terms. Test your supplier ordering, receiving, and counting process with the POS and recipe mappings you need.

How long does setup take?

Connect your supported POS, import supplier items, and map purchase packs and recipes. Setup time depends on the catalog, locations, and integrations. Start with one supplier order, delivery, and count before expanding.

What happens if I need help?

You get direct support from the LineNow team for setup, POS connections, recipes, supplier workflows, imports, and purchasing process questions.

Restaurant Purchasing & Inventory Software

Know your stock. See when costs change.

Plan ingredient orders from stock and par levels. Track supplier price changes, check deliveries, and bring physical counts back into inventory—all alongside your existing POS.

90 days free. No credit card.
Then $100/month per business unit. Team setup help included.

Track ingredient prices and recipe costs
Order from each kitchen’s stock and par levels
Receive and count with QR phone checklists

IN THE RESTAURANT, EVERY DAY Verve Bowls

“It is straightforward enough for store employees to use without extensive training.”

Krushang V. · Restaurant owner, Verve BowlsRead the review ↗

QR CODE RECEIVING

Turn invoices into
stock and price updates.

Unmatched items are flagged for review.

Try QR receiving →

1. Scan the QR code

2. Upload & confirm

3. Match & update

Stock received: +30 liters
Supplier unit price: $2.20 / L ↑ 10%

Illustrative example.

Use current stock and costs for the next order.

Review ingredient prices, then order, receive, and count using connected records for each kitchen.

Book a demo Watch the product tour

Ingredient costs

See what changed in your ingredient costs.

Use the recorded invoice prices to compare costs for the same ingredient and pack size. Map ingredient quantities to recipes to see how a supplier price change affects estimated dish costs.

Review recorded supplier prices and pack sizes
Link ingredient quantities to recipes for cost estimates
Review price history before the next supplier order

1. Order

Buy what each kitchen needs.

Bring the reviewed stock and ingredient costs into your next purchasing decision. Build supplier purchase orders from stock and par levels, check quantities and pack sizes, then review and send.

Review recommended quantities before placing the order
Keep supplier, item, pack size, and price together
Keep supplier confirmations and changes with the order

2. Receive

The delivery gets a checklist, not a guess.

Print a checklist from the saved purchase order, with ingredients, pack sizes, and expected quantities ready to check. Scan its QR code to capture the invoice and confirm what arrived. LineNow matches the document before posting matching received stock.

Start with the order’s items and quantities already on the checklist
Attach the invoice, packing slip, or delivery photos
Confirm receipt and review items that need attention

Café staff checking cartons in a supplier delivery

LineNowReceiving checklist

3. Count

Know what is actually on the shelf.

Receiving records what came in. Physical counts record what is left after service. Print a location’s count checklist, scan it on a phone, then review and apply the counted quantities to inventory.

Narrow the checklist by the inventory filters you use
Enter counts in packs or units, with item details alongside
Use the updated stock record for the next ordering decision

Café staff checking shelf stock with a tablet and count sheet

LineNowPhysical count

Ask what changed in your food costs.

Investigate food costs and generate shopping lists from your recorded supplier prices, recipe costs, and stock levels.

LineNow AIExample

You: Which ingredient price changed in this delivery?

LineNow AI: Oat milk is $2.20 per liter, up 10% from $2.00. Review the supplier invoice and the recipes using oat milk to see the effect on estimated dish costs.

You: Generate a shopping list for ingredients below safety stock.

LineNow AI:

Shopping list generated

4 items · 2 suppliers

Oat milk12 L
Cherry tomatoes3 kg
Olive oil2 L
Basmati rice5 kg

$74.40 estimated total

Across your kitchens

Each kitchen’s stock. One view of purchasing.

Keep each kitchen’s ingredient stock, par levels, and suppliers distinct. Review supplier cost changes by location while your buyers coordinate purchasing across the group. The next order starts from the records for the kitchen that needs it.

Book a demo Explore multi-location purchasing

Chef plating food during restaurant service

Fits your workflow

Keep your POS and accounting tools.

Bring restaurant sales, supplier replies, and purchasing records together with LineNow.

Restaurant POS

Sales and recipe mappings to help estimate ingredient usage.

Square

Supplier replies

Keep supplier confirmations and price changes with purchasing.

Gmail

Outlook

Accounting

Carry purchasing and receiving records into your accounting workflow.

Xero

Supported connections and updates vary by integration.

Explore integrations

Get help setting up your kitchen.

Book a demo Watch the product tour

Onboarding with the LineNow team

A LineNow team member sets up your suppliers, items, and first POs with you - and sticks around after.

Team helpduring setup

90 daysfree trial, no credit card

Real onboarding help

Talk through your supplier workflow with a LineNow team member before you start.

Time-value calculator

What is your team's time worth?
Run your own numbers.

Estimate the value of time you could recover from purchasing work. Choose your own hourly value and hours saved; these are assumptions, not a forecast of your results.

$100/moone business-unit subscriptionDeducted from the estimate

4.33 weeksaverage month used in the calculation52 weeks divided by 12 months

Hourly time value$30/hr

Hours saved / week2 hrs

Est. net time value$160/mo$1,920 / yr

Book a demo →

Time value is not guaranteed cash savings. Assumes one $100/mo business unit after the 90-day free trial; excludes setup costs and taxes. Hours × 52 ÷ 12 × hourly value − $100.

Common questions

Ingredient costs, inventory, invoice receiving, and getting started

Get started with LineNow

See LineNow in your kitchen.

Book a demo Watch the product tour

Ask what changed in your food costs.

Investigate food costs and generate shopping lists from your recorded supplier prices, recipe costs, and stock levels.

LineNow AIExample

You: Which ingredient price changed in this delivery?

LineNow AI: Oat milk is $2.20 per liter, up 10% from $2.00. Review the supplier invoice and the recipes using oat milk to see the effect on estimated dish costs.

You: Generate a shopping list for ingredients below safety stock.

LineNow AI:

Shopping list generated

4 items · 2 suppliers

Oat milk12 L
Cherry tomatoes3 kg
Olive oil2 L
Basmati rice5 kg

$74.40 estimated total

What is your team's time worth?
Run your own numbers.

Estimate the value of time you could recover from purchasing work. Choose your own hourly value and hours saved; these are assumptions, not a forecast of your results.

$100/moone business-unit subscriptionDeducted from the estimate

4.33 weeksaverage month used in the calculation52 weeks divided by 12 months

Common questions

Ingredient costs, inventory, invoice receiving, and getting started

Know your stock. See when costs change.